What Is E-mail
History of email
In 1971, Ray Tomlinson was first sent an email to himself as a test e-mail message, the text was “something like QWERTYUIOP“, and now the email feature is a most popular system to us. We can explain e-mail like as, electronic mail, e-mail, or email. an e-mail is a message which may contain files, images, attachments, and text and that is sent through a network to a specified individual or group of individuals.
A. WHAT CAN BE SENT IN AN EMAIL?
One can send text messages, picture, movie, PDF, program, word processor document or any other data, files which stored on your computer, through the e-mail. large size files cannot be sent through some email program because some email providers have file size restrictions.
B. HOW TO SEND AND RECEIVED EMAIL?
EMAIL PROGRAM: You can use an e-mail program such as Microsoft Outlook or Mozilla Thunderbird, to receive or send an e-mail. An e-mail client needs to connect to a server to download new email or sync.
C. ADVANTAGES OF EMAIL:
- Global Delivery: you can send an e-mail to any country around the world.
- Environmentally Friendly: An e-mail does not require any paper packing tape cardboard so we can declare it as an environmentally friendly process.
- File Attachment: You can send more files, documents, images through an e-mail.
- Free Delivery: It does not need to buy a postage stamp to send a letter, it requires only the cost of Internet service.
- Long-term Storage: These stored electronically so we can store it for a long time.
- Instant Delivery: It produced a very instant delivery. Depend on server speed.
D. EMAIL ADDRESS BREAKDOWN:
The alias, user, department of a company and group is placed in the first portion of all e-mail address before the @ symbol.
The @ sign is used as a divider in the e-mail address; it is required for all SMTP e-mail address.
The domain name placed after @ sign is required to know that which user belongs in this.
Example of an e-mail address- firstname.lastname@example.org
E. WRITING AN EMAIL:
To write an e-mail you must have to fill some required fields, the fields are:
- To: Here you type the e-mail address of the person to whom you want to send your message. [NOTE, If you are replying to a message, then the ‘To’ field will automatically be filled out, and if it’s a new message, then you need to fill this].
- From: Here you type your e-mail address. [ NOTE, If you are replying to a message, then the ‘From’ field will automatically be filled out, and if it’s a new message, then you need to fill this]. BY default it will be filled with your mail id.
- Subject: This field is optional, the field describe the subject of the e-mail, thus the receiver of the e-mail can see what the e-mail is about.
- CC(“Carbon Copy”): This field is optional, the field allows you to specify recipients who are not direct addresses in the “To” field and their address will visible to each other.
- BCC(“Blind Carbon copy”): This field is also optional, this field is similar but here the difference is each BCC recipient will receive the e-mail, but will not see who else received a copy, because here recipients are secret.
- Message Body: Here you type your main message, at the bottom, it will require your signature.
F. WHATS MAKE A VALID EMAIL ADDRESS?
Firstly, an email address required an username followed by an sing of @ [thereshould be only one @ sign in an e-mail address], and this is followed by the domain name and a domain suffix, it is also important that the domain name cannot be longer than 254 characters and the username cannot be longer than 64 characters long.
Secondly, the special characters ( ( ) , : ; < > \ [ ] ) and space are allowed and a backslash, quotation mark space be preceded with a forward slash but some e-mail providers do not allow those characters.
Another fact is the username and e-mail addresses as a whole cannot begin or end with a period and the e-mail must not have two or more consecutive periods, all these above things are very important to makes a valid e-mail address.
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